General Faculty Resources
This webpage contains information about Patton College faculty and student forms, policies and procedures, and answers to Frequently Asked Questions.
PCOE Forms
Classroom/Office Supply Logistics
How do I get materials for my office or class?
Each department has a supply closet. Faculty members should contact their administrative specialist for access. Certain requests may need to be purchased in Bobcat Buy, which requires approval by the department chair. Special orders should be placed no later than one month before the time it is needed.
General office supplies are provided to you. Anything beyond this you should send an email inquiry to your department Administrative Specialist for guidance on these policies.
Where should I keep my supplies?
Faculty should store their supplies in their own office. Some specific classes have designated closets, but those supplies are for specific materials associated with specific courses and should not be used for personal supplies.
How do I make copies?
Contact PCOE Shared Services for instructions on how to make copies.
What is LiveText?
Live Text is the PCOE’s data management system for all accreditation-related data. Contact The Patton College Director of Assessment and Academic Improvement Zac Schabel to receive information on setting up your account.
Who do I contact with questions about LiveText?
Zac Schabel can assist in answering LiveText questions that pertain specifically to edTPA. If there are questions about how to get your course listed, and how the students obtain access to LiveText, those questions should be directed to Zac Schabel.
Faculty and students can also view video tutorials by logging into their accounts and clicking on the ‘Help’ tab or by contacting LiveText Support.
Do I have to use Blackboard or Canvas?
Blackboard and Canvas are learning management systems for online storage and presentation of courses and materials. It is not required that you use either of them, however, unless you are using LiveText it is recommended that you have students turn in assignments through one of these LMS options and that you do your grading in the grade center for easier record-keeping and management.
Online programs in The Patton College all use Blackboard or Canvas for instruction. Each course within a given program is designed for cohesion and uniformity; therefore, faculty must use them and conform to the program’s instructional delivery format.
What is the Master Curriculum File?
The Ohio University Master Curriculum File (MCF) is maintained by the University Registrar and includes every approved course in the university (these approved courses have gone through the University Curriculum Council (UCC).
Each course description listed in the MCF is what should appear exactly (verbatim) on the course syllabus. Changes in any component of a course listed on the MCF must go through UCC.
What is OCEAN?
OCEAN (OHIO Curriculum Enhancement and Approval Network) is the university system for submitting, reviewing, and approving all courses and programs in the University Curriculum Council process.
What is the UCC approval process?
The University Curriculum Council (UCC) is the final recommending voice in all curricular matters.
UCC has several subcommittees:
The Individual Course Committee (ICC) reviews and approves all new courses and course changes. • The Programs Committee (PC) reviews any new programs or substantive program changes.
Review process:
- In OCEAN, a faculty person initiates a new course/program or requests a change to a course/program and completes the necessary documentation.
- After submission, the document goes to the Department Chair for review/approval.
- After approval, the document goes to the Patton College Undergraduate or Graduate Committee.
- After approval, the document goes to the Patton College Dean’s Office.
- After approval, the document goes to either ICC or PC.
- After approval from ICC- the course is presented to UCC for one reading. After approval from
PC- the program is presented to UCC for two readings.
Program Review Committee oversees the university academic program review of all units across the university.
How will the course be evaluated?
All Patton College course evaluations are done electronically. Two weeks before the end of the course you will receive notification and an email will be sent to students asking them to complete an evaluation of your course(s). Course evaluation data is sent to you after grades have been submitted.
Who do I see to get a key to my office?
Building keys are distributed by Bre Demko in the Dean’s Office suite.
How do I get into the building and my department suite outside of normal business hours?
Once you have picked up your Ohio University Faculty/Staff ID card from the Bobcat Depot send a request including your OU PID# to Helen Watson.
If you accidentally lock yourself out during non-business hours, you will need to contact your department chair or another individual within your department to be let back in.
Ohio University Police, Facilities Staff, and CTOP are NOT permitted to unlock doors or rooms therefore please do not attempt to contact them with such requests.
All Athens campus graduate students in The Patton College are granted access to the building via the use of their student ID. Contact Helen Watson to request access if you cannot get in.
General and College-Wide Information
What are the different faculty classifications?
Tenure-track faculty are either full or part-time and are designated as an assistant professor, associate professor, or professor. Tenure-track faculty are eligible for tenure and/or promotion.
Instructional faculty are non-tenure track, full or part-time, and are designated as assistant professors of instruction, associate professors of instruction, or professors of instruction. Instructional faculty are eligible for promotion but not tenure.
Fixed-term contract faculty are non-tenure track, full or part-time, and may be temporary. Full-time temporary faculty that earn benefits are Visiting Professors while part-time, temporary faculty are Instructors.
What is my PID number?
All Ohio University employees have a Personal Identification Number (PID). Upon hire, all employees should go to the Bobcat Depot located on the bottom floor of Baker Center to obtain their OHIO ID. The PID is located on the ID card.
What do I do if I lose my ID card?
Obtain another one at Bobcat Depot on the lower floor of Baker Center; Fees will apply.
Who do I contact with a maintenance issue that needs attention?
Maintenance issues within your department should be directed to your department's administrative specialist. Larger or more urgent maintenance issues need to be reported to Helen Watson (740-593-4405) or April Crabtree (740-593-4401) in the Dean’s Office. **After-hours maintenance emergencies Facilities Management (740-593- 2911).
Can I reserve a meeting room?
Yes. There are several “seminar” rooms throughout the building. These rooms vary in size and hold between 16-24 people. The Shared Services Team will be able to offer instructions for reserving one.
If I have a problem with a colleague or student whom should I turn to for help?
Faculty should follow the chain of command, beginning with the program coordinator when possible. If a situation arises that you are not comfortable with, you should talk to your department chairperson. In an emergency call OUPD at 593-2911 and report it to the Dean’s Office as soon as possible.
Faculty can complete a formal disposition assessment on a student. This alerts the Office of Student Affairs about the concern and initiates a formal review process conducted by the Credential Review and Candidate Progress Board to ensure due process. If you intend to submit a disposition assessment, please contact Assistant Dean Coon in Student Affairs for the appropriate form.
There is also an Ohio University Code of Conduct. The Ohio University’s Office of Community Standards & Student Responsibility will be consulted if a student’s conduct seems problematic.
How do I turn in grades?
Several weeks before the end of the semester you will receive an email from the registrar indicating that you can go into the Faculty and Advising Center. Only faculty should submit grades including special grade requests.
What is an “I” and a “PR”?
“I” = incomplete – This grade turns into an F, after six weeks.
“PR” = Progress – grade changes form
What is “Turn-it-In”?
Turn-it-In is a built-in element in our LMS that can check any documents for plagiarism. If used through Blackboard or Canvas, this is a free service to any OHIO faculty or student. In The Patton College, all theses and dissertations are submitted to a Turn-it-In review as a part of the final submission process and reviews at department and college levels.
What is One Drive and how do I access it?
Ohio University’s secure cloud storage utilizes Microsoft One Drive. Use One Drive to share files and collaborate with multiple individuals across campus or elsewhere. To activate your free OHIO One Drive account visit the OIT website and follow the prompts.
How do I reserve one of the college vans?
Contact Bre Demko in the Dean’s Office for details on van usage policy and assistance making reservations.
How do I locate the contact information of someone at Ohio University?
You must first go to Ohio University’s home page. Located at the top right, click Search and then select People. Type the person’s name, starting with last name first followed by a comma then their first name. Example: Doe, John. Alternatively, you can search specific office names by selecting “Ohio.edu”
Where can I park my vehicle?
You should call, visit, or email Transportation and Parking Services to check options that work best for you. Ohio University Parking Services.
How do I get a temporary parking permit for a guest of the college?
At least one week before needing the permit contact the Administrative Specialist of your department with event details for assistance/direction.
What assistance is available to me at Alden Library?
The Patton College has two specific Support Librarians, Chris Guder who specializes in education (740-597-1975), Alden Library 206 and Sherry Saines who specializes in social sciences (for Patton College – specifically RSPCS) (740-593-9587), also housed in Alden Library.
Purchasing and Concur
Do I need a P-Card?
Yes, if you plan on doing any traveling or purchasing things for OU business. Only tenure-track and instructional faculty are eligible for a P-card. Special circumstances should be discussed with your department chair.
How do I obtain a P-Card? What if I lose my P-card?
There is an application online that you fill out and submit to your department chair – you can go to the Finance website or seek assistance from Shared Services.
What am I allowed to purchase using a P-Card?
An explanation of all allowable purchases as well as the necessary documentation can be found by clicking on the Buying Guidelines link from the OHIO P-Card Services.
You may not ship anything purchased with any Ohio University funds (including RI, Start-up, Professional Development, Foundation, and Grants) to a personal (or home) address. Everything shipped must be shipped to an Ohio University address.
You may not purchase supplies for personally owned equipment. The Ohio ethical interpretation of this regulation is that there is no way to ensure that everything purchased for such equipment is used for Ohio University business. For example, copy paper and printer ink in your home can be used for things other than OU business.
You may not purchase gas for your personal vehicle with OU funds. Even though you may be on a business trip at the time, you can reimburse mileage, but you cannot purchase a tank of gas. This does not include rental vehicles. It is only regarding your personal vehicle.
Do I need training to use a P-Card?
Following the obtainment of P-card, people must enter their financial transactions into Concur. Specific training on Concur is available through Human Resources. It is important to note that all faculty, staff, and administrators are responsible for timely submissions of Concur reports.
The PCOE Shared Services Unit will be able to provide direction on signing up for the next Concur training session.
OHIO employees, with the exception of students have access to Concur regardless of whether they have a P- card. This is because personal reimbursements must be processed through Concur.
Where can I get help with Concur?
See PCOE Shared Services for instructions on how to sign up for Concur training.