Planning Tools
Below you will find a list of helpful documents and links that will assist in the reservation process. If you have any questions, please contact our reservations office at 740.593.4021.
Major Events
A “major event" is defined as a public event that is expected to draw at least 200 attendees, and/or an event which involves the services and usage of three or more Ohio University entities. Read more about the Major Events Committee and submit a Major Events request.
Virtual EMS Guide
A simple guide to assist you in making reservations on our Virtual EMS web application.
Virtual EMS Tutorial Videos
Conference Room Reservation Example
Major Event Space Reservation Example
Recurring Conference Room Reservation Example
Event Planning Checklist
Easy to follow infographic listing the steps involved to having a successful event.
Equipment, Room and Staffing Rates
Alcohol Application
All events held at Ohio University at which alcoholic beverages will be sold or distributed must comply with university policy requirements and must be approved in advance.
Digital Display Ads
To prepare a digital display ad, please make sure to make your reservation prior to submitting artwork. Artwork should be emailed to Erin Wooten (dunne1@ohio.edu). Emails must include billing account number and the dates your display ad will run. The guidelines for the production of slides for online submission are available below:
- 1068 pixels wide x 600 pixels high 72 dpi JPEG format (no optimization/compression necessary)
- Must include the Ohio University department or registered student organization name on slide
- Please include in email your billing account number and dates your display advertisement will run
- All information must be submitted at least 3 business days prior to the first run date of your display
Banners
All banners must have a visible name or logo of the sponsoring department or organization. All banners should also have 4 grommets in all four corners. Banner dimensions are dependent on the location you have reserved. Please see the below for specification on banners. All lengths are maximum.
3rd Floor Banner Railing North 28" x 284"
3rd Floor Atrium Banner South 28" x 257"
4th Floor Atrium* 28" x 269"
5th Floor Banner Railing North 28" x 269"
5th Floor Atrium 28" x 269"
All banners should be dropped off at the Reservations Office in Baker University Center 419 the day prior to the reservation. Banners must be picked up within 2 weeks of the reservation end date.
North banner spaces can seen going up the escalators in Baker University Center, while south banner spaces can be seen going down the escalators.
*4th Floor Atrium banner space is only reservable with Ballroom reservation.
Event Schedule
Want to know what's going on in our spaces? Use our schedule on Virtual EMS to see!