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Ohio University Alumni Association

Konneker Alumni Center
52 University Terrace
Athens, Ohio 45701

alumni@ohio.edu

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OHIO
Ohio University Alumni Association
Alumni Networks Toolkit
Forms
OUAA Sponsored Event (Level 2) Support Application

OUAA Sponsored Event (Level 2) Support Application

The OUAA Sponsored Event Support Application requests funding, event promotion, and a level partnership with the OUAA on a proposed event.

Support applications must be submitted at least 12 weeks in advance of the event date.

Applications must come from the Alumni Network Representative.

Indicates required field

Alumni Network Name

Applicant Information

Name

Email

I am the Alumni Network Representative for this Alumni Network

Proposed Event Details

Event Name

Event Style

Virtual

In-person

Event Type

Event Description

Event Start Date

Event Start Time

Add hour and minute for start time. Include AM or PM.

Event End Date

Event End Time

Add hour and minute for end time. Include AM or PM.

Virtual Platform

Will your virtual event be over Zoom, Microsoft Teams, social media, or another platform?

Venue Name

Venue Location/Address

Participation Goal/Anticipated Number of Attendees

Proposed Event Partnership

Do you want an OUAA staff member present?

Yes

No

Our ability to accomodate will be based on availability.

Will this be a partnership event?

Yes

No

Admissions Partnership, College of Fine Arts Partnership, Community partnership, etc.

Please briefly explain the proposed partnership.

Which of OUAA’s priorities would this event most closely support?

New Student Recruitment

Early Engagement

Mentorship and Professional Development

Service to the Institution

Scholarship Support/Philanthropy

Please explain how this event will support the above priorities.

Finance

What is the registration fee?

All registration fees collected are allocated to the OUAA to offset some the event cost.

Please provide an itemized list of all anticipated expenses and their respective amounts

Example: $200 Food/Catering, $175 Venue, etc.

Vendor Information

Main Vendor Name

Main Vendor Sales Contact Information

Name

Phone Number

Email

If you are working with multiple vendors, please add their information here

Include venue name, sales contact name, and sales contact phone number and email.

If you have any vendor documentation available at this time, please upload here for review.

Zip multiple files into one zip folder for a single file upload.

For approved support applications that involve funding for venue rental, contracts, and/or catering we will need the following documents for each vendor:

Vendor Contract
Vendor Invoice
W-9 (opens in a new window)
Vendor’s completed information form in the Supplier/Payee Information Form
Vendor’s Certificate of Insurance
Vendor’s Food License (for restaurants/caterers)

One file only.
10 MB limit.
Allowed types: gif jpg png html pdf doc docx ppt pptx xls xlsx xml zip.

Event Marketing and Promotion

Do you want to promote on the OUAA calendar?

Yes

No

Do you want an email announcement/invitation created?

Yes

No

Event Point of Contact

Name

Email

The Alumni Network Volunteer fielding event related questions and R.S.V.P./registration questions.

Event Capacity (if applicable)

R.S.V.P./Registration Deadline

Any Optional Information to Collect

Example: entrée choice

Please note the requirements above and understand that we cannot fulfill marketing requests if any data is missing or incomplete.

Event-in-a-Box

Do you want to receive an event-in-a-box?

Yes

No

Event-in-a-Box Recipient Information

Name

Address

Address

Address 2

City/Town

State/Province

ZIP/Postal Code

Country

Summary and Confirmation

Summary of Application

Yes, I will need event funding 

Yes, I will need an OUAA calendar listing

Yes, I will need an official email sent from the OUAA

Yes, I will need an Event-in-a-Box 

I confirm that I am the Alumni Network Representative for my Alumni Network and that I am submitting this application at least 12 weeks prior to the event date.

I confirm that this form is accurate and complete to the best of my knowledge.

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Ohio University Alumni Association

Konneker Alumni Center
52 University Terrace
Athens, Ohio 45701

alumni@ohio.edu

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