Arts & Sciences Deadline Calendar

2024-25 A&S Calendar of Important Dates and Deadlines

• Remember to check all deadlines at source webpage, dates occasionally change.
• All submissions to CAS should be via PDF attachment, unless otherwise specified.
• Contacts have been provided for questions and submission, wherever possible.
• If a signature is needed from the Dean’s Office, 48 hours (2 business days) is required. For most university programs, an Associate Dean can sign for the Dean. Please send paperwork to cas@ohio.edu.

August 2024

• 8 - John J. Kopchick MCB/TBS Faculty Support Fund Deadline (opens in a new window), due by 4 p.m. (male-bru@ohio.edu)
• 15 - John J. Kopchick MCB/TBS Research Fellowship Award Deadline (opens in a new window), due by 4 p.m. (male-bru@ohio.edu)

September 2024

• 4 - Event:  Fall Welcome & Celebration, Walter Hall Rotunda
• 10 - List of P&T Candidates (Tenure Track and Instructional Faculty (opens in a new window))  from Department Chair due by 5 p.m. (cas@ohio.edu)
• 26 - John J. Kopchick MCB/TBS Undergraduate Student Support Award (opens in a new window), due by 4 p.m. (male-bru@ohio.edu)

October 2024

• 1 – CAS Graduate Student Conference Travel Fund deadlines October 1 (for travel starting in December, January or February)
• 2 - List of anticipated FFL candidates (opens in a new window) from Department Chair due by 5 p.m. (cas@ohio.edu)
• 3 - Provost Undergraduate Research Fund (opens in a new window), due by 4 p.m. Roxanne Male'-Brune (male-bru@ohio.edu)
• 9 - Event:  All Facuty and Staff Conversation Fall Semester 2-3 pm In-Person/Virtual
• 10 - OURC/Baker Fund Proposals (opens in a new window), due by 4 p.m. Carma West (westc@ohio.edu)
• 16 - Emeriti Nominations (opens in a new window), due by 5 p.m. (cas@ohio.edu). For faculty or administrators retiring January through June, please submit nominations before May 1. 

November 2024

• 1 - Global Travel Fund requests (opens in a new window) (for travel in January/February), due by 4 p.m. (globalaffairs@ohio.edu)
• 1 - CAS Graduate Student Research Fund (opens in a new window) (for research December-May), due by 5 p.m. (cas@ohio.edu)
• 1 - Emeriti Nominations (opens in a new window), due by 5 p.m to provost from CAS Deans Office. For faculty or administrators retiring July through December, please submit nominations before November 4.
• 15 - Faculty Fellowship Leave reports (leaves taken in 2022-2023) due in College Office (cas@ohio.edu) and Provost's Office Katie Hartman (hartmank@ohio.edu)
• 19 - PhD Graduate Candidates Confer/Deny Sheets, due by noon (cas@ohio.edu)
• TBD/ mid-Nov. - Summer Semester 2025 Schedule due in CAS Scheduling Teams group

December 2024

• 4 - Event: All Faculty and Staff Conversation Fall Semester 2-3 pm Virtual
• 13 - Undergraduate program assessment updates (AY23-24) due by 5 p.m. (cas@ohio.edu)
• 13 - Graduate program assessment updates (AY23-24) due by 5 p.m. (cas@ohio.edu)
• 13 - Certificate assessment updates (AY23-24) due by 5 p.m. (cas@ohio.edu)
• 13 - Chair notifies faculty member regarding department recommendation for Promotion and/or Tenure Candidates (P&T) (Tenure Track and Instructional Faculty)
• 22 - MA Graduate Candidates Confer/Deny Sheets due by noon (cas@ohio.edu)
• TBD/ early-Dec. - Fall Semester 2025 Schedule    due in CAS Scheduling Teams group

January 2025

• 2 – Graduate Student Conference Travel Fund (opens in a new window) deadlines January 2 (for travel starting in March, April, or May)
• 10 - Global Travel Fund requests (opens in a new window) (for travel in March/April), due by 4 p.m. (globalaffairs@ohio.edu)
• 13 - Promotion and/or Tenure Candidates(P&T) (Tenure Track and Instructional Faculty) dossiers due to college in designated College OneDrive directory (cas@ohio.edu)
• 13 - Faculty Fellowship Leave (opens in a new window) (FFL) proposals for 2025-2026, due to department committee chair or dept. chair
• 23 - Student Enhancement Awards (opens in a new window), VPR Office, due by 4 p.m. Roxanne Male’-Brune (male-bru@ohio.edu)
• 24 - Faculty Fellowship Leave (opens in a new window) (FFL) proposals for 2025-26, College Office due by 5 pm (cas@ohio.edu)
• 31 - Faculty evaluations due in college due by 5 pm (cas@ohio.edu)
• 31 - Probationary faculty receive annual evaluation from department chair with copy to (cas@ohio.edu)

February 2025

• 1 – Incoming freshman Scholarship Recommendations due in College One Drive folder complete/share in One Drive folder by 5 pm  (cas@ohio.edu)
• 13 - Chair’s self-evaluation narrative due by 5 p.m. (cas@ohio.edu)
• 13 - Faculty evaluations of department chair due by 5 p.m. (cas@ohio.edu)
• 15 -  1804 Fund (opens in a new window) preliminary discussion deadline with either Dean of UC or VPR
• 15 - CAS sends FFL proposals to EVPP
• 15 - Spring Review GSS Original Work Grant (OWG) (opens in a new window) Deadline for Graduate Students (for research 4/1-10/31) due by 5 pm (gssgrantreview@ohio.edu)
• 23 - Continuing students (Upper Class) scholarship recommendations due in College One Drive folder complete/share in One Drive folder by 5 pm. (cas@ohio.edu)

March 2025

• 1 - CAS Graduate Student Conference Travel Fund (opens in a new window) deadlines March 1 (for travel starting in June, July or August)
• 1 - Global Travel Fund (opens in a new window) requests (for travel in May/June), due by 4 p.m. (globalaffairs@ohio.edu)
• 1 - CAS sends Promotion and/or Tenure Candidates (P&T) (Tenure Track and Instructional Faculty) dossiers to EVPP    
• 5 - CAS outstanding faculty and staff award nominations and packets due by 5 pm (cas@ohio.edu)
• 15 - 1804 Fund proposals (opens in a new window) due by 4 p.m. Roxanne Male'-Brune (male-bru@ohio.edu) or University College Dean David Nguyen (nguyend4@ohio.edu)
• 15 - Review & submit updated catalog copy submit thru ACALOG or to Randy Price (pricer1@ohio.edu)
• 20 - Glidden Visiting Professorship (opens in a new window) proposals due to the APFAP office Katie Hartman (hartmank@ohio.edu)
• 20 - Spring Review GSS Travel Award (TA) (opens in a new window) Deadline for Graduate Students (for travel 4/1-9/30) due by 5 p.m. (gssgrantreview@ohio.edu)
• 31 - CAS Graduate Student Research Fund (opens in a new window) (JUN-NOV research), due by 5 p.m. (cas@ohio.edu)
• TBD/ early-Mar. - Continuing students scholarship recommendations due in OneDrive scholarship folder

April 2025

• 11 - PhD Graduate Candidates Confer/Deny Sheets for Spring return to (cas@ohio.edu) Follow instructions provided in email.
• 16 - Emeriti Nominations (opens in a new window), due by 5 pm CAS (cas@ohio.edu). For faculty or administrators retiring July through December, please submit nominations before November 4.
• 17 - Presidential Research Scholar Nomination (opens in a new window), due by 4 p.m. Roxanne Male’-Brune (male-bru@ohio.edu)
• TBD - Event: All Facuty and Staff Conversation Spring Semester Virtual event
• TBD - Event: Spring Gala & Celebration

May 2025

• 1 - Global Travel Fund requests (opens in a new window) (for travel in July/August), due by 4 p.m. (globalaffairs@ohio.edu)
• 1 - Emeriti Nominations (opens in a new window), due by 5 pm to provost from CAS Deans Office. For faculty or administrators retiring January through June, please submit nominations before May 1.
• 9 - MA Graduate Candidates Confer/Deny Sheets for Spring return to (cas@ohio.edu) Follow instructions provided in email.
• 15 - Graduate Candidates Confer/Deny Sheets due by noon to (cas@ohio.edu)
• 15 - CAS sends Emeriti nominations to EVPP
• TBD/ mid-May - Spring Semester 2026 Schedule due in CAS Scheduling Teams group

June 2025

• 4 - Summer Review Travel Award (TA) (opens in a new window) Deadline for Graduate Students (7/1-12/31), due by 5 p.m. (gssgrantreview@ohio.edu)
• 19 - Presidential Research Scholar Application (opens in a new window), due by 4 p.m. Roxanne Male’-Brune (male-bru@ohio.edu)

July 2025

• 1 - CAS Graduate Student Conference Travel Fund deadlines July 1 (for travel starting in September, October or November)
• 1 - Global Travel Fund (opens in a new window) requests (for travel in for travel in September/October), due by 4 p.m. (globalaffairs@ohio.edu)

August 2025

• 23 - Graduate Candidates Confer/Deny Sheets due by noon to (cas@ohio.edu)

September 2025

• 1 - Global Travel Fund (GTF) (opens in a new window) requests (for travel in Nov/Dec) due by 4 pm to (globalaffairs@ohio.edu)
• 4 - Final list of Promotion and/or Tenure Candidates (P&T) (Tenure Track and Instructional Faculty) due by 5 pm (cas@ohio.edu)
• 13 - Fall Review GSS Original Work Grants (OWG) (opens in a new window) Deadline for Graduate Students (for research 11/1-4/30) due by 5 pm (gssgrantreview@ohio.edu)
• 18 - Fall Review GSS Travel Award (TA) (opens in a new window) Deadline for Graduate Students - (for travel 11/1 to 4/30) due by 5 pm (gssgrantreview@ohio.edu)