NRSE 4595 Requirements

When and how to request permission for NRSE 4595:

Students must request permission for this capstone course by emailing their academic advisor. This must be requested well in advance to the Preceptor Agreement Deadline to ensure you have time to submit the required documentation. Students must complete NRSE 4575, 4585 and 4595 in sequence
 

The Preceptor Agreement form must be SUBMITTED by the Preceptor Agreement submission deadline. *If the clinical site requires an Affiliation Agreement and/or Onboarding, students will need to have all required documentation in by the deadlines provided.

See Upcoming Deadlines

Once you have read through all provided information and considered the requirements and deadlines, use the following instructions to request permission for NRSE 4595.

STEP 1: Request Permission for NRSE 4595

• Email to advisor must include your name, PID# (found by your name on your DARS report), your OHIO ID (your Catmail ex: ab123456), the course number (NRSE 4595), and the start date for the section that you prefer.

STEP 2: Your advisor will request to have you added to the Pre-Clinical Canvas Course. 

• Once you have been added to the Pre-Clinical Canvas Course, you will receive an invitation to join the class.

STEP 3: Access the Pre-Clinical Canvas Course and complete requirements in the course. 

• There will be instructions on the Home Page of the Pre-Clinical Canvas Course. You must submit all required documentation prior to the deadlines posted. If you do not, you will be removed from the course and will be required to take the course later. NO EXCEPTIONS.

STEP 4: Once your Preceptor Agreement is APPROVED and Affiliation Agreement/Onboarding is completed (if required) you will be given permission to enroll in NRSE 4595. 

• Students will receive an email stating they have been given permission to enroll in NRSE 4595 and need to confirm their registration through their student center. 
• Students must finalize their registration by the registration deadline, which is 5:00 p.m. Eastern Time, seven days before the class begins. *See the RN to BSN NRSE Course Schedule for upcoming dates and deadlines.

Important Information

Preceptor Agreement Information

Students must complete the Preceptor Agreement Form that is located under Forms & Resources on the RN to BSN Nursing Knowledge Center. This completed form must be uploaded in the Pre-Clinical Canvas course. The earlier the Preceptor Agreement is submitted, the sooner the onboarding process can begin.

• If an affiliation Agreement and/or onboarding is required, you will either be sent an email of what onboarding is required or assigned onboarding to submit in Canvas.

Determine if your clinical facility requires an Affiliation Agreement (AA)

• Ohio University does not require Affiliation Agreements (AA). However, depending on your precepting site, an AA may be required by the facility. Students MUST determine if the facility where precepting hours are to be completed requires an Affiliation Agreement.
• Students should contact their site’s education or human resources department to make this determination. 
• Students completing hours at a facility requiring an AA must email Mashawna Hamilton; hamiltom@ohio.edu with the NRSE 4595 Affiliation Agreement Request form. A search will be conducted by Ohio University to determine if there is an existing AA in place.
• If an existing AA is NOT in place and is required by your site, students will be required to complete the AA request form, which can be found under Forms and Resources on the RN to BSN Nursing Knowledge Center.
• **There is no guarantee how long the Affiliation Agreement process can take or that a finalized agreement will be reached if either party cannot agree to the terms.

Known States & facilities with special AA requirements:

• The Colorado Board of Nursing requires ALL students completing precepting hours within the state to have an AA. 
• Cleveland Clinic Foundation (CCF): Students who are completing precepting hours at CCF must email Penelope Roberts at robertsp@ohio.edu a minimum of 70-days in advance to enrolling in NRSE 4595. CCF requires a 60-day notice of all students requesting precepting experiences. Additional CCF requirements will be listed on the Pre-Clinical Canvas course.
• Specialty Select Hospitals: Affiliation Agreement process can take up to 2-3 months to be approved.
• Louis Stokes VA: Students employed and desiring to complete precepting hours at Louis Stokes VA, must follow additional facility instructions located in the Canvas Pre-Course.
• University of Michigan Health System (MichMed) has non-negotiable deadline dates for Fall, Winter, and Summer semesters. Please refer to the link below to see if you have met their deadline. https://www.med.umich.edu/nursing-PDE/clinical_placement/undergraduate.html 
• OhioHealth- ONLY Employees can use site. Students must complete the onboarding requirements outlined in the Canvas Pre-Course by the onboarding deadline.
• ALL VA Employees Completing Clinic Hours or Projects at the VA: There are rules for any VA employees who have gone back or plan to go back to school and want to complete any clinical hours, practicums, precepted hours or capstone projects at a VA facility.
  • Employees must be onboarded as a student in the VA.
  • Your dual appointment as an employee/student must be approved prior to starting your clinical/practicum.
  • All projects (QI, EBP or Research) must be vetted through the appropriate councils.

Common AA Onboarding Requirements (additional items that could be required by clinical site, do NOT complete unless instructed to) :

• State and Federal Background Checks – Additional information located under Forms & Resources on the RN to BSN Nursing Knowledge Center.
• Urine Drug Screen
• Immunization status for
  • TB, Tdap, MMR, Varicella, Hep B, Covid, and Influenza
• Personal health insurance
• BLS certification
• Personal malpractice insurance
• Proof of HIPAA and Bloodborne Pathogen education

Additional Information/FAQ’s:

1. What type of sites are appropriate for the project facilitation?

   • Any site where nurses are employed will meet the requirements. For example: hospitals, home health, hospice, long term care, health department, behavioral health, clinics, private practice office or schools where a school nurse is employed. Students may use the same site where they are employed as long as the project can be implemented into direct clinical practice with patients/clients. 

2. What are the preceptor requirements?

   • A preceptor must have a bachelor’s degree in nursing or an advanced nursing degree. 
   • The preceptor must also hold an active nursing license in the same state as the student and the same state of the facility that is being used. 
   • The preceptor cannot be a close relative.
   • It is the responsibility of the student to secure a preceptor, unless the clinical site specifies otherwise. The student must verify with the site if the preceptor is or is not required to be assigned and if not, whether the preceptor must be employed by the site.
   • The Ohio University School of Nursing RN to BSN program is currently authorized only in the following states: Ohio, Alaska, Arizona, California, Colorado, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Kansas, Kentucky, Michigan, Minnesota, Montana, New Jersey, New York, North Carolina, Nevada, Oregon, Pennsylvania, South Carolina, Texas, Utah, Virginia, West Virginia, Wyoming, and Washington, D.C.

3. What are the Clinical Time Requirements?

   • Students completing NRSE 4595 must spend 40 true hours over the 5 weeks of the course, and these hours will be documented on a clinical log. Of these 40 hours at least 3 hours should be in working with your preceptor, such as seeking advice or updating the preceptor on your progress, a maximum of 6 hours may be logged in research on your topic—you of course may spend more time researching but no more than 6 hours may be counted on the log, in addition you must log at least 21 hours in direct patient contact along with the remainder of 10 hours completed in the development of your project, for example:
     • Students MUST spend at minimum ONE (1) hour with each age group but MUST have an overall TOTAL of 10.5hrs across the lifespan.
       • Minimum of 3 hours with preceptor
       • Maximum of 6 hours on research of topic
       • Minimum of 21 hours in direct patient contact
       • Remainder- 10 hours in development of your project
       • Total=40 true hours

4. Can I take NRSE 4585 alongside other courses?

   • NRSE 4595 must be completed alone. Students must complete NRSE 4575 and 4585 prior to taking 4595. Students will be developing their PICO question and topic for their capstone project in NRSE 4575.

5. What to expect the first week of the NRSE 4585:

   • There will be additional documentation required during the first week of the course. Links and instructions to complete these items will be in your Canvas course.

6. Students will be required to upload:

   • The Preceptor Agreement that was previously approved
   • Student & Preceptor Nurse License Verification using NURSYS
   • National Sex Offender Screening
   • Office of the Inspector General Screening