Finance and Administration News
Workforce and time clock upgrade is complete
As announced via email and in the Workforce and time clock upgrade announcement, an upgrade was scheduled from Wednesday, August 7 through Thursday, August 8. As of this morning, the upgrade has been completed. Users will observe visual changes with no major changes to system functionality.
Employee's Withholding Exemption Certificate available online to Alexander School District residents
The Alexander Local School District recently passed an operational levy that will implement a 1 percent school district tax to all its residents. Faculty, staff, and student employees that reside within the district need to complete a new State of Ohio Employee's Withholding Exemption Certificate to allow UHR to begin withholdings for this new tax in 2020.
OHIO’s Division of Finance and Administration publishes FY19 Annual Report
Ohio University’s Division of Finance and Administration (VPFA), has released its first Finance and Administration Annual Report. This report covers FY19 and provides department-level transparency into accomplishments, performance metrics, budget and operational data, and future year goals.
Workforce and time clock upgrade scheduled for first week in August
A Workforce system upgrade is scheduled to begin on Wednesday, August 7. After normal payroll processing is complete, Workforce will remain unavailable for the remainder of the day on August 7. Users can expect Workforce to be available on Thursday, August 8. The time clocks used by hourly and student employees will be upgraded in conjunction with the Workforce system enhancements. To implement the upgrade, time clocks will be offline from Sunday, August 4 at 10:00 PM through Monday, August 5 at 4:00 AM.
OBI General Ledger Balances for FY20
During the months of July & August some of your accounts might reflect an incorrect balance. If you had a Beginning Balance loaded into your account for FY19, that FY19 Beginning Balance is currently loaded in your account in FY20. This is not the FY20 Beginning Fund Balance. This fund balance will not be changed to reflect correct FY20 Beginning Fund Balances until the rollforward of balances from FY19 to FY20 happens after we close June on August 9. One of the main areas that you will notice this incorrect balance on is within Foundation accounts that had Beginning Fund Balances in FY19. If you have questions on Foundation accounts please contact Candice Casto, castoc@ohio.edu, for other accounts please contact Kris Sano, sanok@ohio.edu.
Finalizing your Airline Ticket Purchase
When booking in Concur, you must continue through all the screens until you see the “Purchase Ticket” button as shown below:
Using the Central Travel Account (CTA) Card to Pay for Airline Tickets
Since the implementation of our new travel management provider, Finance has received frequent questions about paying for airline tickets.
Additional Airlines Available in Concur
Concur now offers University travelers access to book additional Low Cost Carriers (LCCs) and direct connect scheduled airlines. The following airlines are now accessible and can be booked in Concur:
Cashless Tolls - Buyer Beware
Transportation authorities are moving toward cashless tolls for many reasons. They reduce congestion and lower costs in different areas. While this is convenient in the areas that offer the service, unpredictable billing, and an inability to budget the cost of a rental car can be a disservice to the customer. In the last few weeks, Finance has noticed this trend for many of our Enterprise/National reservations. Areas offering an option to avoid stopping to pay tolls with a human, allows you to conveniently breeze through the toll booth and have your charges registered through an electronic device, most commonly called EZ-Pass or Fast-Pass. It sounds like a wonderful idea until the bill is generated and the toll you expected is higher due to administrative costs not disclosed in a transparent manner. The minimal $12.00 in toll charges now includes an additional $19.75 plus various other taxes and fees.