Important Payment Reminders for Thankgiving Break and Winter Break Closure
As we wind down the calendar year, it is important to start planning for Thanksgiving and Winter Break Closure (WBC) payments. Since the University will have a modified operating schedule during this period of time, as a result of the mandatory furlough days, please keep in mind the following information:
Payments
If you have invoices that need paid before Thanksgiving Break and/or WBC, please ensure when you submit invoices to Accounts Payable that you include the following verbiage in the subject line: “For Payment Processing Before XX” where XX is either Thanksgiving Break or Winter Break Closure. If there are Form Requests that need payments processed before these closures, please submit a ticket to Finance Customer Care with the Form Request number.
| Department Submission to AP for Processing | Scheduled Check Run | Payment Processing Dates |
| Friday, 11/20/2020 by 10am | Tuesday, 11/24/2020 at 10am | Payments scheduled through 11/30/2020 will be paid on this check run |
| Tuesday, 12/15/2020 by 10am | Thursday, 12/17/2020 at 10am | Payments scheduled through 1/6/2021 will be paid on this check run |
| Next regular check run after Thanksgiving break | Tuesday, 12/1/2020 at 10am | |
| Next regular check run after WBC | Thursday, 1/7/2020 |
Purchasing and Contracts
The Purchasing and Contracts departments have key processing dates for Requisitions and Request for Bids in preparation of the Thanksgiving and WBC periods:
| Departmental Submission to Purchasing and Contracts | Deadline | Notes |
| Requests for Bid or Proposal needed before WBC | Friday, 11/20/2020 | Complex proposals may take longer to process, please plan accordingly. |
| Service Agreement requisitions in BobcatBUY before WBC | Friday, 12/4/2020 | |
| Non-Catalog requisitions for approval in BobcatBUY before WBC | Friday, 12/4/2020 |
Note: These dates for guaranteed processing before Thanksgiving break have already past: Submission of Requests for Proposal before Thanksgiving was Monday, 10/19/2020; Service Agreements and Non-Catalog purchases for guaranteed processing before Thanksgiving break was Friday, November 6, 2020.
Supplier Entry
Please return your completed SPIFs by the following dates to be entered into the system before the upcoming University break periods:
- November 17, 2020 - Thanksgiving
- December 11, 2020 - Winter Break Closure
If you do not meet these deadlines, the forms will be entered once the University reopens after break periods.
Grants
All completed award packages for all awards are due in Grants Accounting for set up prior to Winter Break Closure must be received in Grants Accounting no later than 12:00PM on Monday, December 14, 2020.
Office of the Bursar
The Office of the Bursar will continue to process deposits over Winter Break Closure (December 21 through January 5). Place deposits in the drop box located inside the south entrance doors on the ground floor of Chubb Hall (Court Street side of the building). Seal the deposit or payment in an envelope or bag with appropriate identifying information (e.g. deposit form, Cashnet deposit report, account number, PCard refund form, etc.). A receipt will be emailed if an email address is provided.
Finance Customer Care
During Thanksgiving holiday break and Winter Break Closure, the Finance Customer Care email will be monitored for emergency only issues (financecustomercare@ohio.edu). The mailbox will be checked twice a day, each business day during the break periods, to address emergency only issues. All other issues will be addressed when the University officially opens for business after the break periods.
Questions? Contact Finance Customer Care at financecustomercare@ohio.edu.