Important Year-End Information
May 7, 2021
The fiscal year-end is fast approaching. Below are some key dates for processing in the 2021 fiscal year. These tables do not represent all the due dates for year-end. Please see the Finance Operating Calendar for all Finance deadlines. The dates shown on the webpage are key closing dates for the current month. Click the Excel Calendar link highlighted at the bottom of the screenshot below for the current period as well as future periods.
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Important Pre-close dates:
|
Date |
Time |
Item Due |
|
Monday, May 3, 2021 |
8:00 a.m. |
• Pre-entry date for FY22 BobcatBUY PO's, begins |
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• FY22 Request for contract renewal negotiation and execution or new contracts to be put in place with effective date of 7/1/2021 due to Purchasing |
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• FINAL FY21 requisitions for POs that require RFP, bidding, including large equipment & vehicles, or other significant research, due in Finance for guaranteed entry NOTE: Goods must be received by June 30 to be recorded as FY21 Expenses. |
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Friday, May 28, 2021 |
5:00 p.m. |
• Concur transactions with date of 5/15/21 or earlier MUST be submitted by employee and approved by supervisor |
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Tuesday, June 15, 2021 |
11:30 p.m. |
• Corrections for transactions posted through 5/15/21 uploaded Via JET. (30 days instead of 60 days to correct) |
|
Friday, June 18, 2021 |
5:00 p.m. |
• FINAL 1) FY21 requisitions for PO's; 2) FY21 Change Orders; & 3) FY21 PO Close Requests to close by 6/30/21 due. This includes Capital Projects Finance PO's. |
|
Wednesday, June 23, 2021 |
5:00 p.m. |
• Payment Requests & DP's through 6/15/21 due with all necessary approvals |
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• PO Invoices through 6/15/21 due to accounts.payable@ohio.edu |
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• Final FY21 Supplier Update / Add Requests with all appropriate and completed forms submitted to Supplier Management |
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Friday, June 25, 2021 |
5:00 p.m. |
• Concur transactions with date of 6/15/21 or earlier MUST be submitted by employee and approved by supervisor |
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Wednesday, June 30, 2021 |
3:30 p.m. |
• FINAL FY21 deposits/PCard refunds due in Cashier's Office |
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Wednesday, June 30, 2021 |
11:30 p.m. |
• Corrections for transactions posted through 6/15/21 uploaded Via JET. (15 days instead of 60 days to correct) |
|
• Internal Billings through 6/15/21 uploaded Via JET. |
Important Close Dates:
|
Date |
Time |
Item Due |
|
Thursday, July 8, 2021 |
10:00 p.m. |
• FINAL FY21 Internal Billings uploaded Via JET |
|
Wednesday, July 21, 2021 |
5:00 p.m. |
• FY21 Concur reports due-submitted to Financial approver (for trans date of 6/30 or before) |
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Friday, July 23, 2021 |
5:00 p.m. |
• FY21 Concur reports due-approved by Financial approver (for trans date of 6/30 or before) |
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• FINAL FY21 Payment Requests & DP's due w/approvals in appropriate Finance office |
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• FINAL FY21 PO Invoices due to: accounts.payable@ohio.edu |
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• FINAL FY21 Payroll Accounting Corrections due (GL Accounts only) |
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Wednesday, July 28, 2021 |
5:00 p.m. |
• Final FY21 Payroll Accounting Corrections due (All PTA related accounts) |
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Thursday, July 29, 2021 |
10:00 p.m. |
• FINAL FY21 JET entries uploaded Via JET by campus-GL & Grants Module accounts |
If necessary, follow up with your suppliers/payees who have not sent an invoice for product or services purchased in Fiscal Year 2021.
For Questions, please contact Kris Sano at sanok@ohio.edu