Reservation bookings for Spring Semester 2023 to begin on Wednesday, Sept. 14

Ohio University’s Conference and Event Services will open its reservation books for Spring Semester 2023  on Wednesday, Sept. 14, at 9 a.m. This will allow OHIO student organizations and departments to make reservations for Dec. 10, 2022, through Aug. 6, 2023, at the following venues on the Athens Campus:

• Baker University Center
• Walter Rotunda
• Galbreath Chapel
• Outdoor spaces

Fall Semester 2023 will be open for bookings on March 29, 2023, at 9 a.m.

OHIO’s Virtual Event Management System (Virtual EMS)

Ohio University departmental faculty, staff and members of student organizations may reserve spaces by visiting https://ohio.emscloudservice.com/web/. Virtual EMS is not available to external customers. 

Ohio University recently made updates to Conference and Event Services’ EMS reservation system. This required requesting access to reserve campus event spaces. 
 
If you have not re-registered, you will not be able to make additional reservations until your registration is submitted and processed. 

To ensure access to Spring Semester 2023 Opening Day reservations, you must complete your registration by Sept. 5, 2022. 
 
To complete the re-registration process, submit a service request at this webpage and include the Oracle Account Number and a list of no more than 10 individuals from the unit with permission to reserve event spaces. The request should be completed by a budget authority. Please be aware that only faculty and full-time staff will be granted access to reserve spaces. Students are no longer able to reserve spaces on behalf of University departments.

Student organizations

Organization presidents and one vice president will have access to reserve spaces on Opening Day. As a result of the EMS upgrades, Student organizations will no longer have to fill out a User Agreement form. 

University departments

Changes to departmental contact lists can be made at the request of any faculty or staff. You will need to create a ticket with OIT by emailing servicedesk@ohio.edu. Please know that this may take several business days to complete. Please remember, only a total of 10 full-time staff can be added as contacts to make reservations. Students are no longer allowed to make requests on behalf of departments. 

Helpful tips

Be sure to have all request information ready, such as date, time, space, size, and account information. Before requesting space, check to ensure your account is registered, approved and active. You can check your status by logging into EMS to ensure your account is active, and you see multiple CES Templates on your account. Please contact the IT Service Desk with questions about your EMS account. 

For a helpful PDF Tutorial of how to make a reservation online, please download the Virtual EMS Training Manual. 

Questions about reservations may be directions to Conference and Event Services at reservations@ohio.edu or 740.593.4021.