Reminder to OHIO employees about planned or confirmed absences

As the end of fiscal year 2023 (FY23) approaches, faculty and staff are reminded to record all planned and/or confirmed absences through June 30 in the appropriate system to ensure that leave balances are appropriately reflected and carried over into FY24.

AFSCME 1699, AFSCME 3200, FOP and administrative hourly staff using WorkForce time entry can view up-to-date usage and balance information through WorkForce as data is entered and submitted each pay period. Earned PTO is added the first Friday of each pay period. Salaried Faculty and Administrators should refer to Absence Management in My Personal Information (MPI) to obtain current leave balances and should report all vacation and sick leave usage in Absence Management. 

Personal Days – Administrators, AFSCME 1699, AFSCME 3200, FOP and Administrative Hourly Staff

The University provides a personal leave benefit to all AFSCME 1699, AFSCME 3200 and FOP employees. AFSCME and FOP Bargaining Unit employees should refer to their respective Collective Bargaining Agreements for further information. Salaried Administrators and Administrative Hourly staff are provided identical personal leave benefits. The policy states that at the end of the fiscal year, unused personal days will be added back to an individual’s sick leave balance. 

Last day to use Personal Days for FY23

• Hourly Staff - Saturday, June 17, 2023
• Hourly Administrative Staff - Saturday, June 17, 2023
• Salaried Administrative Staff - Friday, June 30, 2023

Personal Days for FY24

On July 1, personal days for FY24 will be established. 

• For employees assigned eight-hour shifts with a sick leave balance of at least 120 hours (15 days), 24 hours of time will be converted. 
• For AFSCME 1699, AFSCME 3200 and FOP employees permanently assigned 10-hour shifts with a sick leave balance of at least 150 hours (15 days), 30 hours of time will be converted. 
• All permanent and provisional full-time and part-time AFSCME 1699, AFSCME 3200, FOP and administrators, who have a sick leave balance in excess of the amounts noted above as of the dates listed below, will have three days of sick leave time converted to personal leave for FY24. 
  • AFSCME 1699, AFSCME 3200, FOP and administrative hourly staff may use their newly accrued personal hours on or after July 1, 2023. Please note that accrual totals may not be visible in WorkForce until July 1.  
  • Salaried administrative staff may use their newly accrued personal hours on or after the pay period beginning July 1, 2023. 

The employee’s sick leave balance will be reduced by these hours while the personal leave balance will be increased by the same number of hours. 

Relevant Information

Personal time must be used in one-hour increments. Employees may not report half-hour increments.

Please refer to the following policy for more information:

• Personal Days for Administrative Employees – Policy 40.027

Questions? Please contact the Employee Service Center at uhr@ohio.edu or 740-593-1636.