Updates on streamlined W-2 distribution with ADP

As previously mentioned in this OHIO News article, University Human Resources (UHR) is updating the process for receiving and retrieving W-2 forms, starting with the 2024 W-2s issued in 2025.

In collaboration with the Office of Information Technology (OIT), UHR will be transitioning to the services of Automatic Data Processing, Inc. (ADP) for the processing and filing of the 2024 W-2 forms for all OHIO employees. Moving forward, W-2 forms for 2024 and subsequent years can be found in My ADP.  W-2 forms for 2023 and prior years are accessible in My Personal Information (MPI).

Going paperless

Starting in November, employees are able to log into My ADP to opt-in for electronic-only W-2 forms. By the end of January 2025, ADP will provide electronic W-2 forms and send paper W-2 forms to employees who prefer not to opt for electronic-only forms.

Going paperless step by step

1. Navigate to My ADP.
   1. Employees can also find the link to My ADP in MPI under the W-2 Wages and Tax Statements page.
2. If it is the first time signing into My ADP, employees will be greeted with a message about going paperless for tax statements.
3. Once employees have selected the preferred method, they can select “X” to close out the window.
4. If employees do not initially choose to receive an electronic W-2 through the pop-up window, employees can still select this option by Dec. 31.

For comprehensive instructions, please visit HR System Training, under My ADP.

Why OHIO is making this change

ADP is an established company specializing in human resources management software and services. OHIO already uses ADP for payroll tax processing, and this new integration will further streamline operations.

This transition to ADP will help manage the processing of nearly 14,000 W-2 forms. ADP's resources will streamline the process of filing and distributing OHIO W-2 tax statements.

For more details on ADP, the new W-2 process, and step-by-step instructions, employees can visit HR System Training.

For questions, please contact Human Resources at 740-593-1636 or uhr@ohio.edu. For issues logging into ADP, please contact the OIT Service Desk at 740-593-1222 or servicedesk@ohio.edu. More information about this transition will be provided in the coming weeks, so please stay tuned.