1. Eligibility

   The following categories of employees are eligible for the holidays identified in this policy:

   1. Full-time and part-time employees, excluding temporary and intermittent appointments. Bargaining unit employees covered under a collective bargaining agreement should refer to their current contract for specifics of participation. 

   2. "Tenure Track," "Instructional," "Visiting Professor," and "Clinical" faculty, as defined by the "Faculty Handbook." 

2. Policy

   This policy complies with federal and state laws and Ohio university trustees' action, and provides for the maximum possible predictability of holidays for planning purposes.

   The university will be closed in observance of holidays as approved by the Ohio university trustees.

   1. A holiday which occurs on a Saturday will be observed on the preceding Friday; a holiday which occurs on a Sunday will be observed on the following Monday.

   2. Security and vital services staff (e.g., heating plant and Ohio university police department) will be required to work on holidays to maintain the vital services of the university.

   3. To the extent practicable, department heads and chairpersons should afford the maximum opportunity for employees to schedule time off for the express purpose of observing legitimate religious holidays. Such time off may be in the form of vacation leave or time off without pay.

   4. If an administrative appointee works on a holiday, he or she may take compensatory time off (at the rate of one hour off for every hour worked on the holiday) within the same fiscal year, scheduled with the approval of the department head. Any compensatory time not taken within the same fiscal year as the holiday will be forfeited.

   5. Employees are eligible for holiday pay for that portion of any holiday on which they would normally have been scheduled to work. Intermittent and emergency employees do not qualify for holiday pay.

   6. Holiday pay is not applicable for a holiday which occurs during an employee's unpaid leave of absence.

   7. The following ten days are to be observed as holidays:

      1. New Year's Day (January first)

      2. Martin Luther King day (third Monday in January)

      3. Memorial day (last Monday in May)

      4. Juneteenth National Independence day (June nineteenth)

      5. Independence day (July fourth)

      6. Labor day (first Monday in September)

      7. Veterans day (November eleventh)

      8. Thanksgiving day (fourth Thursday in November)

      9. Indigenous Peoples'/Columbus day (second Monday in October*)

      10. Presidents' day (third Monday in February*)

      11. Christmas day (December twenty-fifth)

   *These two "floating holidays" are scheduled on days other than the traditional dates shown in parentheses; see part (F) of policy 41.001, and paragraph (C)(2) of this policy.

    

3. Process

   1. At least three to four weeks prior to a scheduled holiday, notice should be given by the department head to employees who are required to work on that holiday to maintain the vital services of the University. If a supervisor assigns an hourly-pay employee to work on a day observed as a holiday, the employee will receive holiday pay plus pay for time worked, as described in policy 40.050.

   2. University human resources will issue an official list of holiday observance dates for each fiscal year, as far in advance of the start of that fiscal year as practicable. Included in the list will be the dates of observance for the two floating holidays.

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Director, Taxation and Payroll 

2. Administrative Senate

3. Faculty Senate

Forms, References, and History

1. Forms

   There are no forms that are specific to this policy.

2. References

   The following items are relevant to this policy:

   1. The Faculty Handbook is available online, linked through https://www.ohio.edu/faculty-senate/current-handbook

   2. Detailed information regarding the actual university observance of holidays can be found at https://www.ohio.edu/hr/benefits/holiday-schedule.

   3. Policy 40.050, "Payroll Time Reporting for Hourly Employees."

   4. Policy 41.001, "Vacation and Winter Closure Time."

   5. Policy 41.003, "Partial-Month's Salary for Salaried Administrative Appointments."

   6. Policy 41.010, "Benefits for Administrative Presidential Appointees."

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   Prior versions of this policy were approved on:

   1. June 18 2021 (approved for interim use in accordance with Policy 01.001) 

   2. April 13, 2021 (re-formatted) 

   3. July 18, 2016 (re-formatted)

   4. September 28, 2015

   5. November 30, 2012

   6. July 31, 2003

   7. May 1, 1997

   8. November 15, 1995

   9. November 15, 1994

   10. January 4, 1993

   11. January 1, 1991

   12. April 13, 1989

   13. May 18, 1987

   14. April 1, 1985

   15. February 1, 1983

   16. June 1, 1981

   17. January 2, 1980

   18. March 1, 1979

   19. July 1, 1977

   20. January 30, 1976

   21. July 25, 1974

   22. January 1, 1974

   23. May 6, 1970

   24. March 1, 1970