1. Overview

   This policy establishes guidelines for the procurement of printing services to provide consistency in the design of printed pieces, to promote the best value, and to ensure compliance with the laws of the state of Ohio in regard to printing procurement.

   All requests for print jobs must comply with Ohio university's graphic identity standards. A style guide describing existing standards is online at https://www.ohio.edu/brand/.

   Further information and design assistance is available from university communications and marketing at 740-593-2200 or the printing resource center ("PRC") at 740-593-1930.

2. Printing services

   1. All requests for printing services will be submitted to PRC.

   2. University stationery (letterhead, envelopes, business cards, memo pads, etc.) has been standardized. Submit all orders for such items directly to PRC.

   3. If PRC cannot meet the department's printing specifications or timeline, PRC will route the job to an external supplier approved by university procurement services.

   4. PRC will ensure the use of external suppliers conforms with the state's "Buy Ohio" initiative and university procurement policy.

3. High-volume duplication

   1. When duplication exceeds the efficient use of office copiers, the work will be directed to PRC.

   2. If PRC cannot meet the department's timeline, PRC will route the job to an external supplier approved by university procurement services.

Reviewers

Proposed revisions of this policy should be reviewed by:

1. Chief marketing officer

2. Director of university procurement services

3. Planning unit heads

Forms, References, and History

1. Forms

   The following forms are specific to this policy:

   1. The Requisition is available online as a Microsoft Excel file, from https://www.ohio.edu/finance/forms.

2. References

   The following items are relevant to this policy:

   1. Policy 55.074, "Purchasing Card."

   2. The brand identity standards are documented online at https://www.ohio.edu/brand/.

3. History

   Draft versions of this policy that were circulated for review, their cover memos, their forms, and Reviewers' comments on them are available on the password-protected Review site.

   Prior versions of this policy were approved on:

   1. May 21, 2009

   2. June 16, 2004

   3. October 1, 1977