Petty Cash and Change Fund responsible employees and organization segment verifications

In December, an email communication was sent to all employees who are listed as a custodian, backup custodian or fiduciary of an Ohio University Petty Cash Fund or Change Fund. The communication included a listing of all petty cash or change funds for the area, a list of employee names and their associated roles for the fund(s), and the Organization currently assigned to the fund(s). Petty Cash and Change Fund contacts must verify the following information:

• Review the employees and associated roles to ensure they are still serving as a custodian, backup custodian or fiduciary for the fund. If an employee has left the University, changed positions, or changed job responsibilities and should no longer be listed, an updated petty cash/change fund request form and petty cash/change fund reconciliation form must be completed and returned by email to Finance@ohio.edu. 
• The Organization responsible for the fund(s) must be verified and corrected, if needed. The Organization assigned to the fund(s) was converted to the new Organization value as part of the chart of accounts conversion. Please verify that this is the correct Organization segment associated with the Petty Cash or Change Fund(s). You can use the petty cash/change fund request form to make any necessary updates or changes.

If all information is correct, reply to Finance@ohio.edu to confirm there are no changes. All responses are due no later than January 31, 2019.

Questions? Please contact Annette Niese in General Accounting and Financial Reporting at niese@ohio.edu or 740-597-3133.