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Ohio Research and Sponsored Programs
Athens, Ohio 45701

Procedures

The Office of Research and Sponsored Programs provides a guide to procedures for research administration. This area is currently under construction.

   
AIdentification of Funding Opportunities 
A01How to Use PIVOT 
A02Internal Funding 
A03Distribute Funding Opportunity Information 
A04Sponsored Project Activity Types 
A05Eligibility - Institutional and Principal Investigator 
A06Gift vs. Sponsored Award 
A07Limited Submissions 
A08Confirm That Proposal Is In-Line with Departmental and Institutional Mission 
A09Proposal Writing Schedule Checklist 
A10Reserved 
A11Departmental Research 
   
BProposal Preparation and Submission 
B01Intent to Submit 
B02Pre-proposals 
B03Guideline Interpretation  
B04Technology Transfer 
B05Budget Preparation 
B05.01Budget - Salaries and Wages 
B05.02Budget - Compensation - Fringe Benefits 
B05.03Budget - Equipment and Other Capital Expenditures 
B05.04Budget - Indirect Costs 
B05.05Budget - Maintenance and Repair Costs 
B05.06Budget - Materials and Supplies Costs, Including Costs of Computing Devices 
B05.07Budget - Memberships, Subscriptions, and Professional Activity Costs 
B05.08Budget - Participant Support Costs 
B05.09Budget - Pre-award costs 
B05.10Budget - Subrecipient Costs 
B05.11Budget - Professional Service Costs 
B05.12Budget - Scholarships and student aid costs 
B05.13Budget - Specialized service facilities 
B05.14Budget - Training and education costs 
B05.15Budget - Transportation costs 
B05.16Budget - Travel costs 
B05.17Budget - Direct Charge Administrative and Clerical Costs 
B05.18Budget - Human Subjects Payments 
B05.19Budget - Student Compensation 
B06Cost Sharing or Matching 
B07Research Incentive (RI) Distribution 
B08Space - Coordinate, assign and approve requests 
B09Identify Research Compliance Issues (IRB, IACUC, COI, etc.) 
B10Verify Research Compliance adherence 
B11Fixed Price Agreements 
B12Reserved 
B13Reserved 
B14Proposal Preparation 
B14.01Proposal - Prepare technical proposal 
B14.02Proposal - Secure Provost and/or VPFA signature on other attachments as specified in the proposal guidelines 
B14.03Proposal - Proposal Submission Deadlines 
B14.04Proposal - Technology Transfer 
B14.05Proposal - Review proposal packet for completeness and accuracy prior to routing for internal approvals 
B14.06Proposal - Proposal Review and Approval Routing 
B14.07Proposal - Signature Authority 
B15Reporting Other Support 
   
CPre-Award/Post-Submission 
C01Review and Negotiate Sponsored Agreements 
C02Maintain proposal pending files and database 
C03Departmental Guarantee Memorandum (DGM) 
C04Prepare sponsor required just-in-time documents 
   
DRegulatory Environment 
D01Human Subjects Research/IRB 
D02Animal Subjects Research/IACUC 
D03Conflict of Interest (COI) 
D04Representations and Certifications  
D05Biannual Compliance Notifications 
D06Responsible Conduct of Research 
D07CITI Training 
D08Facility Security 
D09ClinicalTrials.gov 
D10Research Data Management, Sharing, and Security 
D10.01Export Control 
D10.02Controlled Unclassified Information (CUI) 
D10.03Research Data Management Plan 
D10.04Research Data Sharing Plans 
D11Subaward Monitoring and Management 
D12Suspension and Debarment 
   
EAward Negotiation, Acceptance, and Account Establishment 
E01Award - Acceptance and Negotiation 
E02Award - Special Terms and Conditions 
E03Award - Agree to terms and conditions regarding performance clauses 
E04Request PTA Account Setup 
E05Establish PTA account in oracle 
E06Award - Send copy of Award Letter (i.e. Notice of Award) to PI and appropriate unit support (e.g. Business Unit Manager or CFAO) from Leo 
E07Research Incentive (RI) Distribution - New Account 
E08Provide documentation of certifications of approvals to sponsors 
E09Sponsored Project Agreement Types 
E10Reserved 
E11Approve and or negotiate exceptional contract terms and conditions outside of standard practice 
E12Award - Budget revision and change of scope due to funding reduction from proposal to Award (document for cost share implications) 
   
FAudits 
F01Internal Audit 
F02External Audit 
   
GManaging the Award - Financial 
G01Award Management 
G02Service Agreements 
G03Clinical & Translational Research Unit (CTRU) 
   
   
HManaging the Award - Non-Financial 
H01Conduct the sponsored project and provide overall oversight on all research activities 
H02Reconcile expenditures to budget/revenue monthly 
H03Personnel - Assign research personnel for the project 
H04Personnel - Hire research personnel 
H05Progress/Technical Reports 
H06Material Transfer Agreements (MTA) 
H07Provide oversight on the implementation of University, state and federal policies and regulations 
H08Project changes requiring prior approval and expanded authority from the sponsor 
   
IFinancial Reporting 
I01Provide information for and prepare financial reports 
I02Review and analyze financial reports to external sponsors 
I03Provide interim financial reports to the sponsor 
   
JClosing Out the Award 
J01Cost Share - Document costs sharing funds as required 
J02Investigator Separation 
J03Equipment disposition and/or transfer 
J04Transfer residuals from fixed-price agreements 
J05Closeout Checklist 
J06Reports - Notify PI of the need for completion of final technical report 
J07Reports - Prepare and submit final technical report to sponsor  
J08Reports - Prepare and submit financial report and final invoice as required to sponsor 
J09Inactivate grant account 
J10File appropriate closeout documentation 
   
KAdministrative Transactions 
K01Budget Revision 
K02Key Personnel Changes 
K03Research Incentive (RI) Distribution - Distribution Change 
K04Organizational Code Change 
K05No Cost Extension 
K06Stop Work Order