Network Representative Agreement
Ohio University and its Alumni Association expect all volunteers to understand that they are representing the University in their role. As the Network Representative for your network, you are accepting additional responsibilities. You agree to ensure your Network adheres to relevant Ohio University policies and that you will follow the requirements for Ohio University Alumni Association (OUAA) Alumni Networks while working closely with the OUAA on network management. If your network has an external bank account, you agree to provide appropriate oversight of the appointed treasurer and do your best to ensure funds are used responsibly and in accordance with the network’s mission. If your network has an external bank account, you agree to work with the treasurer to ensure that all administrative requirements (including tax documents) are completed.
All Network Representatives agree to:
- Host one Level 2 event per term year to maintain the Network’s active status
- Attend and participate in the Network Representative Winter Retreat hosted by the OUAA in February
- Attend and participate in the onboarding session given by the OUAA in August
- Participate in OUAA traditional events; i.e. Giving Day, Bobcat Beautification Day, Founders Day, Give Thanks November, etc.
- Within one week following an event, complete the Event Recap Form for any Level 1 or Level 2 event and upload a legible sign-in/attendance sheet which includes the following for each attendee: full name, graduation year, and preferred email address
- Join the Bobcat Network and review the monthly updates posted in the “OUAA Network Representatives” group
- Follow the OUAA Volunteer Code of Conduct and review annually with all alumni network volunteers
- Share requested content provided by the OUAA in your Bobcat Network group and alumni network social media channels
- Serve a two-year term with terms being effective from August 1 to July 31 of the second year
- Serve as the point of contact between OUAA and their Network
- Complete and submit annual Network recertification forms
- Complete funding requests for any OUAA Sponsored Events (Level 2)
- Appoint a Treasurer to a two-year term (August 1 to July 31 of the second year) when an external account is created
- Comply with all Ohio University, OUAA, state and federal reporting for external accounts
Please note that the OUAA reserves the right to release an Alumni Network Representative, at any time, who does not adhere to the above guidelines, or whose actions are deemed inappropriate or unprofessional. Similarly, network representatives may relinquish their role at any time if they feel they can no longer align themselves with the mission and expectations of OUAA, or they no longer find the role fulfilling. Notice of such decisions should be communicated in writing as soon as possible.