Appendix B
This appendix contains a summary of critical dates and deadlines from selected sections of the Faculty Handbook. Material is collected here only as a convenience to faculty; the referenced sections, not this appendix, are part of the faculty contract with the University.
A. Notification Deadlines
Nonrenewal of Probationary Appointments
February 1 | Nonrenewal notification during the first year of service for contracts expiring at the end of the academic year (or no later than 3 months before expiration for other contracts).
November 15 | Nonrenewal notification during the second year of service for contracts expiring at the end of the academic year (or no later than 6 months before expiration for other contracts).
May 30 | Nonrenewal notification after two or more years of service for contracts expiring at the end of the academic year (or no later than 12 months before expiration for other contracts).
Promotion and Tenure
[Sections II.D.1, II.E.2, II.E.6, II.E.7, and II.E.8]
September 15 | Tenured faculty eligible for promotion request letter of evaluation from chair if desired. (Probationary faculty receive evaluation letter annually without requesting one.)
February 1 | Chair provides probationary faculty with annual letter of evaluation regarding progress toward tenure.
Last Day of Fall Semester Exams | Chair notifies faculty member in writing of departmental recommendation for promotion and/or tenure. Dossiers go to the dean's office by the first day of spring semester.
March 1 | Dean notifies chair and candidate in writing of rejection of department recommendation for promotion/tenure.
April 1 | Provost notifies dean, chair, and candidate in writing of rejection of department recommendation for promotion/tenure.
Evaluation and Contracts of Continuing Faculty
[Sections II.D.1, II.D.3, and II.E]
February 1 | Chair provides faculty member with written statement of annual departmental evaluation.
March 15 | Faculty member receives formal notice of reappointment for next year. Continuing faculty, excluding those undergoing active consideration for promotion/tenure are sent contracts, if feasible.
July 15 | Contracts sent to all continuing faculty members unless deadline extended by Faculty Senate. Second-year contract for probationary faculty includes a written form verifying tenure dates and deadlines.
Resignations
[Section II.K]
April 15 | Faculty member gives notice of resignation in writing to the dean (or no later than 30 days after receiving written notification of terms of employment for the following year).
University Faculty Fellowships
First day of Spring semester | Written application from faculty member to department chair.
March 15 | Written notification of President's approval or disapproval to faculty member.
B. Time Limits
Appeal of Non-reappointment or Denial of Tenure or Promotion
45 days | For faculty member's initial appeal (time counted from date of notification of denial, excluding intersessions and summer terms).
30 days | For appeal by the faculty member to each higher administrative level (time counted from date of last notification of denial, excluding intersessions and summer terms).
30 days | For each administrative level (department chair, dean, and Provost) to rule on the grievance.
30 days | For appeal by faculty member to Promotion and Tenure Committee of Faculty Senate (time counted from date of notification of denial by Provost, excluding intersessions and summer terms).
45 days | For petition to Promotion and Tenure Committee, after it issues its report, to recommend a formal proceeding.
Grievances other than Reappointment, Promotion, and Tenure
[Section II.G]
30 days | For each administrative level to render a decision in writing (time counted from date of receipt of grievance).
Minimum Period for Retention of Student Records
[Section IV.A7]
One semester | For retention of all material used to determine a student's grade, unless returned to student or alternate policy provided at beginning of semester. Spring-semester material must be kept on file through Fall semester.
C. Calendar Days
All references to “days” in this section and throughout the Handbook refer to calendar days unless otherwise specified. Summer break, winter break, and spring break are not counted toward the times allows for appeals and other processes. Summer break commences on the day after the last day of spring semester final examinations and ends with the first day of classes for fall semester. Likewise, winter break begins on the day after the last day of fall semester final examinations and ends with the first day of classes for spring semester. Spring break if nine days long. When a deadline falls on the weekend or other day which the University is closed, it shall be interpreted as falling on the next day the University is open.