Procedures for Seeking Promotion

Notification of Intent to Seek Promotion

On or before the end of the semester prior to the academic year in which the faculty member will be seeking promotion, a letter of intent must be submitted to the School Director and the Promotion and Tenure Committee Chair. Each candidate will be evaluated on an individual basis based on terms of hire in the appointment letter.

Preparation of Dossier & Supporting Materials

The dossier is the primary document used in the evaluation of the candidate for promotion. Candidates for promotion must provide both quantitative and qualitative evidence that documents teaching, clinical activity, professional, institutional, and public service, and, if applicable, scholarship. To be considered for promotion, all information, except scholarship, must be achieved since the last promotion or hire date.

The dossier originates with the candidate, is reviewed by the School’s Clinical Faculty Promotion Committee, School Director, and the Dean, and is forwarded to the Executive Vice-President and Provost. The candidate uses the dossier as a way to present a record of teaching, clinical activity, service, and if applicable, scholarly activity, in a clear narrative summary that can easily be reviewed and understood by others.

Documents submitted for promotion consideration are due to the School Clinical Faculty Promotion Committee by the second Monday of September. Sufficient documentation must be provided to the Clinical Faculty Promotion Committee regarding the quality of the candidate’s performance in the three categories as specified in the format below. Documentation submitted by the candidate must reflect activities carried out while the candidate is an Ohio University faculty member.

The applicable following information should be presented in a 1 in., 3-ring binder with tabs delineating the sections. Section 2.6 should be supplemented with roles and responsibilities delineated in the faculty member’s terms of hire (e.g., clinical preceptor training, clinical site recruitment, clinical site evaluation, clinical education assessment, preceptor/site community engagement, budgetary planning, pertinent accreditation-related activities, research, patient care, student mentoring, recruitment, and advising).

Section One - Introductory Documents

  1. Review form for promotion 
  2. Letter from college dean regarding the merit of the promotion proposal
  3. College promotion committee letter (if applicable)
  4. Chair/Director letter
  5. Department/School promotion committee letter
  6. Chair/Director's annual evaluation letters and any promotion progress letters
  7. Copy of the faculty member's clinical faculty offer/appointment letter (most recent if it was ever modified)

Section Two - Promotion Summary Documents

  1. Table of Contents
  2. Academic Preparation
  3. Professional Experience
  4. Instruction and Advising
    1. Teaching Load - Courses taught over the past 3-5 years. Any changes in teaching assignments
    2. Teaching Effectiveness - Evidence of course organization, presentation and requirements. Student evaluation information. Teaching awards and recognition. Selection for teaching in special programs. Participation as a student in teaching enhancement programs. Other evidence of teaching effectiveness (Example: supporting letters from faculty peers.)
    3. Interdisciplinary Teaching
    4. Advising and Supervision
  5. Research and Scholarly Accomplishments
    1. Articles in Professional Journals
    2. Other Publications and Presentations
    3. Books or Portions of Books
    4. Sponsored Research and Grants
    5. Proposals
    6. Other
  6. Clinical Practice - Evidence of clinical practice considered for promotion may include, but is not limited to:
    1. Evidence of expanded clinical services and/or new service lines created in practice area
    2. Evidence of clinical quality outcomes; indicators selected and reported by the applicant
    3. Evidence of annual patient satisfaction data/ratings that illustrate trends over time (e.g. 3-5 years)
    4. Demonstrated timeliness/adequacy of completion of medical records and other documentation
    5. Attainment of board certification or recertification
    6. Implemented patient safety and continuous quality improvement measures
    7. Development of clinical and community program(s) increasing access to community service
    8. Demonstrated ability work in and/or lead interprofessional teams of health care providers
    9. Developed patient education materials from clinical expertise and the evidence-based practices
    10. Leadership position within the practice, such as medical director, or clinical practices consultant; sustained track record of exemplary clinical leadership
  7. Committees, Professional Associations and Service
    1. Division, Department or School, College, University committee service
    2. State and national professional service
      1. Member of professional association committees, task forces, workgroups, etc.
      2. Elected office, board of directors, etc.
      3. Contributor to the improvement of clinical practice standards
      4. Consultant to clinical practice or clinical product development
      5. Editorial consultant/reviewer
      6. Member of an accreditation organization
  8. Interdisciplinary Contributions
  9. External letters from peers external to the school/college/university and/or letters from clinical employers are not required but may be included.
  10. Other Factors

Section Three - Curriculum Vitae and Promotion Guidelines

  1. Attach a current, comprehensive, curriculum vitae
  2. School promotion guidelines
  3. College promotion guidelines