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Department of Finance
1 Ohio University
Ridges Building #18, 3rd Floor
Athens, OH 45701
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Finance

Year End Balance Rollforward

July 27, 2022

As a reminder when viewing FY23 results for designated, student organization, and gift sources the FY22 Net Activity has not been rolled forward yet.

FY22 Net Activity for designated, student organizations, and gift sources will be rolled forward into that same account on August 8, 2022, using object code 300200 – Fund Balance Special Close in JUL 2022-23.

FY22 Net Activity for unrestricted accounts will be processed as follows, based on planning unit type, on August 8, 2022:

  • HCOM, Regional Campus, & Auxiliary Units:
    • ADJ 2022-22 - balances will be consolidated from all UNR sources into each unit’s Operating Reserve (Source 115000) using object code 810250 – Transfer Surplus/Deficit to Operating Reserve
    • JUL 2022-23 - balances will be rolled forward into each unit’s Operating Reserve (115000) using object code 300200 – Fund Balance Special Close 
  • Athens Colleges:  
    • ADJ 2022-22
      • Step 1: balances will be consolidated from all UNR sources into each unit’s Operating Reserve (Source 115000) using object code 810250 – Transfer Surplus/Deficit to Operating Reserve
      • Step 2: balances will then be moved from each unit’s Operating Reserve (Source 115000) to the Athens College Operating Reserve account (subset of Provost’s Reserves) using object code 810210 – Transfer Surplus/Deficit to Academic Operating Reserve
    • JUL 2022-23 - balances will be rolled forward into the Athens College Operating Reserve account (subset of Provost’s Reserves) using object code 300200 – Fund Balance Special Close
  • Administrative & Academic Support Units:
    • ADJ 2022-22 - balances will be consolidated from all UNR sources into the University’s Central Reserves using object 810205 – Transfer Surplus/Deficit Central Support to University’s Operating Reserve
    • JUL 2022-23 - balances will be rolled forward in University’s Central Reserves using object code 300200 – Fund Balance Special Close

Athens Colleges and Administrative & Academic Support Units may submit requests to keep a portion of their UNR balances by August 31. All requests should come from the CFAO (or equivalent) and include the dollar amount being requested as well as a description of the need. Requests should be submitted to Budget Planning & Analysis or the Academic Budget Office (please cc: budgetplanning@ohio.edu). Requests will be consolidated and reviewed in Executive Budget Group in September, with decisions communicated to planning units and entries processed for approved requests.

Please review your FY23 account balances in OBI on August 9 to see updated balances. If you have questions about your centers and funds available for spending, please contact your planning unit CFAO.