Housing and Residence Life Cancellation Information

Fall Semester

All cancellation notices must be submitted in writing to housing@ohio.edu via the students OHIO email account.

For purposes of this policy, a student who checks into their residence hall room for fall semester and has possession of the room for one night will have entered a binding contract for fall and spring. Once the student enters a binding contract, any termination during that term will be subject to the refund schedule listed below. The amount of any refund is based on the following percentages of the per semester room and meal charge. Any student who does not check-in for fall with residence hall staff will be processed as a no show and will receive a 100% refund (minus deposit).

Fall Semester Refund Schedule

• 1st Week of Semester - 80%
• 2nd Week of Semester - 60%
• 3rd Week of Semester - 40%
• 4th Week of Semester - 20%
• 5th Week of Semester or After - NO REFUND

Spring Semester

Incoming students who are not currently on campus: All cancellation notices must be received prior to December 1 to receive a refund of the housing deposit. Cancellations should be submitted in writing to housing@ohio.edu via the students OHIO email account.

Any new spring semester student who does not check-in for spring with residence hall staff will be processed as a no show and will receive a 100% refund (minus deposit).

Any fall semester student who withdraws from the university for spring semester needs to terminate their contract and must officially check-out with the residence hall staff no later than 10 p.m. on the Sunday prior to the start of spring semester courses to receive a total refund of spring semester room and meal charges. Students should notify Housing & Residence Life by properly checking out of their room and completing the Intent to Vacate Form located at their Housing Self-Service.

Any student who checks into their residence hall room for spring semester and has possession of the room for one night will have entered a binding contract for the spring semester. Once the student enters a binding contract, any termination during that term will be subject to the refund schedule listed below.

Spring Semester Refund Schedule

• Prior to Dec 1 – deposit is refunded (new spring admits only)
• 1st Week of Semester - 80%
• 2nd Week of Semester - 60%
• 3rd Week of Semester - 40%
• 4th Week of Semester - 20%
• 5th Week of Semester or After - NO REFUND

Medical Withdrawal

To objectively evaluate the need for a housing/dining withdrawal or contract termination cost adjustment, the student will need to provide detailed information related to their medical and/or psychological condition.

Please complete the Medical Withdrawal Contract Term Cost Adjustment Form (PDF) for Medical Withdrawals.

Housing Contract Terms & Conditions

The Housing Contract is a legally binding agreement between you (“you” or “Resident”) and Ohio University, for the benefit of the Department of Housing and Residence Life (“Ohio University”). Once you have submitted and signed your housing application and it is accepted by Ohio University, your Housing Contract is binding for the entire academic year (fall and spring semesters, or summer only, as applicable) and can only be canceled in accordance with this Contract. The terms and conditions located at the Housing Contract Terms & Conditions page outline both the Resident’s responsibilities and those of Ohio University.