Guide to Terminations, Resignations, and Retirements
Termination and End Date Reference Guide
This guide provides information regarding when employment records are terminated by UHR in Oracle.
| Tenure Track | No Mass Termination Schedule |
| Clinical and Instructional | No Mass Termination Schedule |
| Instructor (semester appointment) | Termination Schedule: 24 month lookback period from last paycheck |
| Visiting | No Mass Termination Schedule |
| FT | ESC reaches out to the department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment) |
| PT | ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment) |
| FT | ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment) |
| PT | ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment) |
| Term | ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment) |
| Temp | ESC reaches out to department with 60 days remaining. If department has no changes; HR will terminate assignment on scheduled end date. Department may wish to request extension. ESC will gain necessary approvals (benefits, employment) |
| Regular | no Mass Termination Schedule |
| FT | No Mass Termination Schedule |
| PT | No Mass Termination Schedule |
| Hourly Students | Mass Termination onf May 15 AND January 15. 12 month lookback period for last pay. |
| RA/GA/TA | Mass Termination onf May 15 AND January 15. 12 month lookback period for last pay. |
| Program Employees | Termination Schedule: 24 month lookback period from last paycheck. |
ALL FACULTY AND STAFF
Resignation and Retirement: Departments forward written resignation or retirement notice to HR Liaison.
Termination of Causes; Non-Renewals; Position Abolishments: require advance approvals. Please contact your HR Liaison before proceeding.