BobcatBUY (BCB) changes explained

Single supplier per requisition

BCB no longer allows multiple suppliers in the same requisition. It does still allow you to add multiple suppliers to the same cart. As of July 1, users will receive an error when attempting to submit a requisition containing multiple suppliers. The best practice is to create a new cart each time you are shopping with a supplier. If you have more than one supplier in your cart, select all items for one of the suppliers and select “Move to Another Cart”, you will be prompted to move items to a new cart. 

This change will allow for more consistent and accurate reporting related to the Affordability & Efficiency mandate. 

Uniform Guidance purchasing requirements

As previously communicated, the Uniform Guidance (UG) Micro-purchase threshold (MPT) procurement changes took effect July 1. These changes apply to all federal awards. 

• For any purchase for goods and/or services against a federal grant of $10,000 or more, in the aggregate, the MPT will require three quotes to be attached to the requisition in BCB. Please attach the selected supplier’s quote as an external attachment and the other two quotes as internal attachments. 
• As a result of the MPT, workflow in BCB has been updated to require users to indicate if the aggregate purchase per requisition is $10,000 or more against a federal award(s) and attach the required three quotes for processing. You will find the compliance question in the BCB cart.

For more information regarding Federal grant regulations, see the Grant Awards Requirements or refer to the Federal Procurement Standards quick reference guide. 

Services Agreement Form updated

The Services Agreement Form now contains a new field called Form Name. In the Form Name field, users will replace the Services Agreement default with a brief summary description of the service. The brief summary of services should include the nature of service and any other pertinent details. This information will print on the PO for the supplier to see. The field is limited to 100 characters including spaces. Please refer to the updated Services Agreement quick reference guide for questions.

Questions? Please contact Finance Customer Care at financecustomercare@ohio.edu or 740-597-6446.