Fiscal Year End Reminders

It’s Fiscal Year End time!  It’s time to successfully wrap-up FY22 activities and get things started for FY23.  As always, it’s very important that we finish FY22 accurately and in a timely fashion.  Leading up to this year end, we have shared information about FYE in prior Business Matters.  Here we just want to remind you of certain key dates for FY22 activity:

External Billings – are due to Bursar’s Office by July 6.

Internal Billing transactions – transactions must be uploaded in JET by July 7 at 10:00 PM.  Only internal billing corrections should be posted after this date.

Pcard transactions – all Pcard transactions (through 6/30 transaction date) need to be submitted by July 20.  This will allow your financial approver to approve them by the July 25 deadline.

Expense Reports – all travel and expense reports (for expenses occurring through 6/30) need to be submitted by July 20.  This will allow your financial approver to approve them by the July 25 deadline.

Payroll Accounting Corrections – all corrections impacting GL accounts must be received by Payroll by July 22 at 5PM.  All corrections for Grant accounts (PTA’s) must be received by Finance by July 27 at 5 PM.

Invoices and Payment Requests – all FY22 Payment Requests and DP's are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment by July 20 at 5PM.  Also, FY22 PO Invoices are due to Accounts Payable with appropriate approvals in the appropriate system (mailbox / BCB) for payment. by July 22 at 5 PM.

JET correction journal entries – all FINAL JET entries (both GL and Grants) must be uploaded by campus by July 28 at 10 PM.

REMINDER – If financial approvers will be out of the office on critical approval dates, please ensure they have setup delegates/proxy users that can approve transactions for FY22 in their absence so that transactions post in the proper fiscal year!

We will begin our close processes for June on Aug 1 in preparation for posting Final June Indirect Cost Distribution (IDC) entries on August 2.  Questions?  Contact financecustomercare@ohio.edu