FY22/FY23 Purchase Orders

Pre-Entry for FY23 POs

FY23 requisitions for POs can be now be submitted and should use accounting date of 7/1/22 in BCB.  All other POs for current fiscal year should use the current date only.  FY23 will be released and sent to suppliers on July 1, 2022.  Please be aware of the following guidance in determining if it is a FY22 or FY23 PO:

If the PO is for goods or services NOT RECEIVED by June 30:

• You should use FY23 PO and the expense MUST go into the next fiscal year
• If payment is required before 6/30/22, but you will not receive the goods or services until after June 30, 2022, you should use a FY23 PO with the Prepaid Object Code #150010.  This is available for use in BCB for items over $10,000.  If the prepaid Object Code is used, the true Object Code MUST be in the description so that it is available to move the costs to an expense code once the goods or services have been received.

If Goods or Services are RECEIVED BY June 30, this should be on a FY22 PO and the expense must process and be paid in the current fiscal year. If the invoice is dated after our AP close for June (July 29), the expense will accrue as an FY22 expense.   

Blanket POs

FY22 blanket POs are for goods and services received through June 30, 2022.  You should establish new FY23 blanket PO’s for goods to be received after June 30. 

After the close of each fiscal year, all blanket POs are closed out automatically.  For FY22, blanket POs will be closed on 8/01/22.

Service Agreement POs

POs on the Services Agreement form will not close at year end.  There is no need to recreate the PO’s for services for the new fiscal year, as the PO can continue to be used through the duration of the contract.  If you have a service agreement purchase order in BobcatBUY (BCB) with an end date of 6/30/22, you can submit a Change Order Request in BCB to extend the PO end date and add the funds needed for payment through FY23.

Contract Extensions 

To guarantee completion by year-end, please submit contract extension requests for contracts expiring 6/30/22 to Contract Services by 6/22/22.

Questions? Contact Finance Customer Care at financecustomercare@ohio.edu.