Inviting a Supplier in PaymentWorks

In the last edition of Business Matters, we introduced the campus community to a new supplier management system that will go live on campus this fall. We will use the next several months to familiarize campus with the system.

Departments will no longer be tasked with collecting confidential information from their suppliers.

To initiate an invitation to the prospective supplier, the department will collect the supplier’s name and email address. They will then log in to the secure PaymentWorks platform and fill out the invitation request including supplier name, email, description of goods or services they will be providing, initiator information, and a personalized message that they would like to send to the supplier. The personalized message should explain to the supplier exactly why they are receiving the invitation email from PaymentWorks, so that they are comfortable moving forward with the process. For example: You are receiving this invitation for the guest speaking engagement that you will be doing with the Fine Arts Department on May 9, 2024.

Once the invitation is sent by the initiator, it will be approved by a supplier management representative and an email will be sent to the supplier inviting them to register for an account with PaymentWorks. Once they have created their account, they will fill out their new vendor registration and submit it to PaymentWorks. They will have access to update their supplier information anytime that their information changes.

In the next edition of Business Matters, we will show you how you can track the vendor registration process through the PaymentWorks platform.